Many businesses provide their employees with the necessary devices that they need to conduct their work, such as mobile phones, laptops, or tablets. Surprisingly, not many businesses train their employees on the best practices to keep their work devices secure. Here are 5 security practices that employees need to know to help keep company data safe.
1. Network Connection
Smartphones, tablets, laptops, and other devices are incredibly useful tools for employees to utilize. New mobile technologies allow for employees to keep productive while traveling or working from home, however; with the increase in mobility, there also needs to be an increase in security. It is recommended to instruct employees to not use Bluetooth connections on their work devices as they are easy for hackers to break into. In addition, private Wi-fi has proven to be easy to hack. Employees who work from home should be using a WPA2 encryption method to secure their Wi-Fi connection. No matter where employees are working from, be positive that the network connection is secure.
2. Access to the Device
Avoid connecting work devices to public internet hot spots such as at coffee shops or airports. If the devices are being used in public places, ensure that the work is being done on a secure network and that there is not any visual access to the device from the public network. Instruct employees to never leave a device unattended and never allow for friends or family to use a company device.
3. Password Security
Complex passwords are not enough. Encourage employees to keep their passwords private and to change them frequently. Passwords should be changed at least every three months but, the more often, the better. It is also recommended to not use the same passwords on multiple accounts. Instruct employees to use different passwords than the ones they use in their personal accounts as these passwords are often vulnerable and easy to hack.
4. Monitor Software
All the applications and software that are downloaded and installed on any work device should be monitored. Some software can have holes in their security and have the potential to make a network vulnerable to cybercriminals. Employees should be given a list of software that has been deemed acceptable to be download on their work devices. Whenever possible, employees should avoid downloading any unnecessary software to their work devices.
It is easy for cybercriminals to send employees spam that appears to come from within the organization. Encourage employees to check the sending address of any suspicious company emails. In addition, express a level of concern when opening any email from an outside organization. Extra special care should be taken when clicking on any link within an unknown email.
The majority of businesses who experience data loss will never recover. While it is important to remember that no business is ever 100% safe from cybercriminals, following these five tips is a great way to increase security within any organization. It is up to every employer to train its employees on the best security precautions for their business.